There is a dirty secret in almost every factory: The Squirrel Stash.
Technicians, afraid of running out of critical spares during a night shift, hoard fuses, sensors, and bearings in their personal lockers.
Why? Because they don't trust the Maintenance Inventory.
They know the ERP says "10 in stock," but the shelf is empty.
This chaos leads to two disasters:
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Downtime: A critical line stops for a $50 part that isn't there.
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Waste: You rush-order parts you actually have (hidden in a locker), blowing the budget.
Maintenance Inventory Software is not just about counting boxes. It’s about creating a "Trustworthy Crib" that ensures the right part is ready for the right Work Order. Here is how to fix MRO inventory in 2026.
Why ERPs Fail at MRO Inventory
Your finance team loves the ERP (SAP, NetSuite). Your technicians hate it.
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Too Slow: Logging a part in SAP takes 15 clicks. Technicians won't do it. They just grab the part and leave.
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Result: Inventory drift. The system says "In Stock," reality says "Empty."
Fabrico bridges this gap. It acts as the "Shop Floor Skin" for your inventory. Technicians interact with Fabrico (Fast/Mobile), and Fabrico can sync with the ERP (Accurate/Financial).
3 Features That Fix Inventory Accuracy
1. QR Code "Scan-to-Checkout"
If it takes more than 10 seconds to log a part, it won't get logged.
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The Workflow: A technician opens the Fabrico App, scans the QR Code on the parts bin, and taps "Take 1."
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The Link: The part is automatically linked to the Open Work Order.
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The Benefit: Inventory is updated instantly, and you know exactly which machine consumed the part (crucial for Cost-Per-Asset analysis).
2. Automated Min/Max Alerts
Stop relying on a clipboard hanging on the door.
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The Logic: You set a "Minimum Level" (e.g., 2 units) for critical spares.
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The Action: When a technician scans the 3rd to last unit, Fabrico instantly alerts the Spare Parts Manager: "Order Low: Hydraulic Valve X."
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The Impact: You replenish before you run out, ensuring 100% Availability.
3. The "Virtual Warehouse" (Multi-Site)
For manufacturing groups with multiple plants, isolated inventory is expensive.
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The Problem: Plant A is down waiting for a motor. Plant B (50km away) has three of them sitting dusty on a shelf.
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The Fabrico Solution: A unified "Group View." Managers can search stock across all connected sites.
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The Result: You transfer the motor from Plant B instead of waiting weeks for a vendor delivery.
Comparison: Excel vs. ERP vs. Fabrico
| Feature |
Fabrico (MRO Specialized) |
ERP (Finance Focused) |
Excel / Paper |
| User Interface |
Mobile / QR Scan |
Desktop / Complex |
Manual Typing |
| Checkout Speed |
< 10 Seconds |
2-5 Minutes |
Slow |
| Adoption |
High (Technicians use it) |
Low (Too hard) |
Low (Forgotten) |
| Work Order Link |
✅ Automatic |
❌ Disconnected |
❌ None |
| Multi-Site Search |
✅ Visual / Instant |
⚠️ Complex Reports |
❌ Impossible |
The Fabrico Framework: The "Trustworthy Crib"
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Tag: Label every bin with a QR code.
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Mobilize: Give technicians the app to scan-out parts (no paper logs).
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Automate: Set Min/Max levels for the top 20% of critical spares.
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Analyze: Use the data to see which machines are "Part Eaters" and investigate why.
Conclusion: Availability is the Goal
The goal of Maintenance Inventory isn't to have zero stock (that's dangerous) or massive stock (that's expensive). It's to have 100% Assurance that when a machine breaks, the part is there.
Stop the hoarding. Start the tracking.
[Request a Demo] and digitize your tool crib today.
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